Automatic identification and data capture

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Automatic identification and data capture (AIDC) refers to the methods of automatically identifying objects, collecting data about them, and entering them directly into computer systems, without human involvement. Technologies typically considered as part of AIDC include QR codes,^[1] bar codes, radio frequency identification (RFID), biometrics (like iris and facial recognition system), magnetic stripes, optical character recognition (OCR), smart cards, and voice recognition. AIDC is also commonly referred to as "Automatic Identification", "Auto-ID" and "Automatic Data Capture".^[2]

AIDC is the process or means of obtaining external data, particularly through analysis of images, sounds or videos. To capture data, a transducer is employed which converts the actual image or a sound into a digital file. The file is then stored and at a later time it can be analyzed by a computer, or compared with other files in a database to verify identity or to provide authorization to enter a secured system. Capturing of data can be done in various ways; the best method depends on application.

In biometric security systems, capture is the acquisition of or the process of acquiring and identifying characteristics such as finger image, palm image, facial image, iris print or voice print which involves audio data and the rest all involves video data.

Radio-frequency identification is relatively a new AIDC technology which was first developed in 1980s. The technology acts as a base in automated data collection, identification and analysis systems worldwide. RFID has found its importance in a wide range of markets, including livestock identification and Automated Vehicle Identification (AVI) systems because of its capability to track moving objects. These automated wireless AIDC systems are effective in manufacturing environments where barcode labels could not survive.

Overview of automatic identification methods[]

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Nearly all of the automatic identification technologies consist of three principal components, which also comprise the sequential steps in AIDC:

1. Data encoder. A code is a set of symbols or signals that usually represent alphanumeric characters. When data are encoded, the characters are translated into a machine readable code. A label or tag containing the encoded data is attached to the item that is to be identified.
2. Machine reader or scanner. This device reads the encoded data, converting them to alternative form, usually an electrical analog signal.
3. Data decoder. This component transforms the electrical signal into digital data and finally back into the original alphanumeric characters.

Capturing data from printed documents[]

One of the most useful application tasks of data capture is collecting information from paper documents and saving it into databases (CMS, ECM and other systems). There are several types of basic technologies used for data capture according to the data type:^{[citation needed]}

• OCR – for printed text recognition^[3]
• ICR – for hand-printed text recognition^{[citation needed]}
• OMR – for marks recognition^[4]
• OBR – for barcodes recognition^[5]
• BCR – for bar code recognition^[6]
• DLR - for document layer recognition^{[citation needed]}

These basic technologies allow extracting information from paper documents for further processing it in the enterprise information systems such as ERP, CRM and others.^{[citation needed]}

The documents for data capture can be divided into 3 groups: structured, semi-structured and unstructured.^{[citation needed]}

Structured documents (questionnaires, tests, insurance forms, tax returns, ballots, etc.) have completely the same structure and appearance. It is the easiest type for data capture, because every data field is located at the same place for all documents.^{[citation needed]}

Semi-structured documents (invoices, purchase orders, waybills, etc.) have the same structure but their appearance depends on number of items and other parameters. Capturing data from these documents is a complex, but solvable task.^[7]

Unstructured documents (letters, contracts, articles, etc.) could be flexible with structure and appearance.

The Internet and the future[]

Advocates for the growth of AIDC systems argue that AIDC has the potential to greatly increase industrial efficiency and general quality of life. If widely implemented, the technology could reduce or eliminate counterfeiting, theft, and product waste, while improving the efficiency of supply chains.^[8] However, others have voiced criticisms of the potential expansion of AIDC systems into everyday life, citing concerns over personal privacy, consent, and security. ^[9]

The global association Auto-ID Labs was founded in 1999 and is made up of 100 of the largest companies in the world such as Wal-Mart, Coca-Cola, Gillette, Johnson & Johnson, Pfizer, Procter & Gamble, Unilever, UPS, companies working in the sector of technology such as SAP, Alien, Sun as well as five academic research centers.^[10] These are based at the following Universities; MIT in the USA, Cambridge University in the UK, the University of Adelaide in Australia, Keio University in Japan and ETH Zurich as well as the University of St. Gallen in Switzerland.

The Auto-ID Labs suggests a concept of a future supply chain that is based on the Internet of objects, i.e. a global application of RFID. They try to harmonize technology, processes and organization. Research is focused on miniaturization (aiming for a size of 0.3 mm/chip), reduction in the price per single device (aiming at around $0.05 per unit), the development of innovative application such as payment without any physical contact (Sony/Philips), domotics (clothes equipped with radio tags and intelligent washing machines), and sporting events (timing at the Berlin marathon).

AIDC 100[]

is a professional organization for the automatic identification and data capture (AIDC) industry. This group is composed of individuals who made substantial contributions to the advancement of the industry. Increasing business's understanding of AIDC processes and technologies are the primary goals of the organization.^[11]

See also[]

References[]